Administrative Assistant

VCBO Architecture is an award-winning, integrated design firm with a team of 90 professionals in two Utah offices, servicing a variety of clients throughout the Intermountain West. VCBO employs exceptional people dedicated to assisting clients solve their greatest challenges and develop functional, beautiful, sustainable and future-focused projects in healthcare, higher education, K-12 education, recreation, justice, civic and corporate offices.


VCBO Architecture, LLC is seeking an experienced Administrative Assistant to join our Architectural Group. VCBO has a passion for excellence and a strong group of people who respect each other and enjoy working together.


Essential Functions

  1. Assist designers and team members with project tasks, including organizing paperwork and materials generated by the team during the design and construction phases of a project.
  2. Process and distribute mail and incoming items to appropriate team members.
  3. Maintain project data information accurately with current information.
  4. Respond to emails, requests for information, submittals, quotes and any other type of request in a timely manner.
  5. Request and coordinate quotes, bids, fabric memos, samples and any other materials.
  6. Keep project team materials library up-to-date and organized.
  7. Keep project information updated and current in internal database.
  8. Create and update project binders and requisitions.
  9. Complete submittal books and color boards.
  10. Arrange for pickups and deliveries.
  11. Respond as requested to telephone calls from clients, contractors and consultants.
  12. Provide coverage of reception desk for breaks, vacations, lunches, etc.



Basic computer and internet skills

Microsoft Word, Excel and PowerPoint

Adobe Suite

Knowledge and / or understanding of project management software


Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Physical Demands

This is a largely sedentary role, however some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.


Position Type and Expected Hours of Work

This is a full-time position, and typical work hours and days are Monday through Friday, 8:00 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but the employee must be available during the "core" work hours of 9:30 a.m. to 3:30 p.m. and must work 40 hours each week to maintain full-time status.


Required Education and Experience

High School Diploma and a minimum of five years administrative or secretarial work. Prior architecture or construction firm experience preferred. A basic knowledge of architectural and / or construction language and processes preferred. Strong communication skills required. Dependable with the ability to work with minimal supervision.




VCBO offers competitive compensation and an excellent benefits package, including education and registration reimbursement. To apply, please send your resume to

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